What information do we collect?
You may visit and use our Website without providing personal information about yourself or having to log into an account. To register as a club member or participate in club events, you will be required to provide some information about yourself.
We collect information when you:
- Register as a club member
- Subscribe to our email newsletters
- Sign up to participate in club events
- Respond to an online survey
The personal information we collect may include, but is not limited to:
- Gender identity
- Email address
- Telephone number
- Mailing address
What do we use your information for?
The information we collect from you may be used in one of the following ways:
- To keep a record of Beachcombers club membership.
- To keep a record of participants in Beachcombers events.
- To keep a record of accidents and incidents that occur in the sport in line with the requirements of the insurance policy of the British Softball Federation.
- To send newsletters and news flashes to subscribers. You can unsubscribe from our mailing lists at any time by using the ‘Unsubscribe’ link on the newsletter or contacting us directly.
Where will your personally-identifiable information appear publicly?
We limit the amount of personal information about you that appears on the Website to other users.
We may reference your full name if you are featured in news articles, game reports, etc, that we post on the Website and in update newsletters emailed to subscribers of the mailing list. If you would prefer your full name not to be published in these communications, please contact us to request this.
Where will your image be used?
Where adults are participating in a Beachcombers event their image may appear in photographs of the event that we include in news articles on the Website and social media promoting the event. It is often the case that individuals are not identified in these photographs, although sometimes they will be when it is relevant to the article. If you wish your image to be removed, you may request this.
Engaging with the Beachcombers on social media
The Beachcombers use certain third-party social media channels such as Facebook and Twitter to promote our club. You can opt to engage with the Beachcombers via these social media channels and to enter into communication with us and other users via those means. The level of engagement is up to you and may take different forms, e.g. becoming a ‘follower’ of our social media channel, posting or replying to a comment on one of our social media posts, posting an image to one of our social media channels, etc.
Do we disclose any information to third parties?
We do not sell, trade, or otherwise transfer to third parties your personally identifiable information.
We may use dedicated third-party sites to help us administer certain functions such as surveys and registration forms. Some examples include but are not limited to:
Managing your information
You can unsubscribe from receiving email newsletters from us at any time by clicking the ‘Unsubscribe’ link on the email or contacting us directly.
The length of time that we will retain your data on our Website or in our online survey / form accounts or software (see the section on third party sites) varies depending on what it is used for.
If you sign up to our mailing list, you will remain on it until either you unsubscribe, or we no longer use the mailing list and delete it.
Where you have filled in an online form or survey, we will delete the collected information from the software once we no longer require it for the purposes it was provided. In some cases, we may need to keep certain parts of it for accurate record-keeping and ongoing operation of our club.
Reporting a concern
If you have a concern about how your information has been handled by us, please contact us. If you still have a concern after that, you can raise it via the Information Commissioner’s Office.